Sponsor Information Guide | 11th Annual Chicagoland Risk Forum

Thank you for your sponsorship of the 11th Annual Chicagoland Risk Forum!
This guide provides essential information to help you prepare for a successful event experience.

EVENT DETAILS

Date: Thursday, September 24, 2026
Location: The Old Post Office, 433 West Van Buren Street, Chicago, IL 60607
Time: 8:00 AM - 7:00 PM

Part of Chicago Risk Week: September 21-24, 2026 - Chicago's premier week for risk management professionals, featuring our Annual Golf Outing (September 21) and culminating with the Chicagoland Risk Forum (September 24).

IMPORTANT DISCLAIMER

While we strive to provide accurate and up-to-date information, sponsorship packages, venue logistics, and event details are subject to change. All sponsors will be notified promptly of any modifications that may affect their sponsorship experience. If you have questions or concerns, please contact ChicagoRIMS@gmail.com.

SHIPPING INSTRUCTIONS

Shipping Materials to the Venue

Important Timeline: Packages can arrive at The Old Post Office no sooner than September 22nd, 2026 (2 days before the event).

Shipping Address:
The Old Post Office
433 W Van Buren St, Suite 211
Attn: Leah Stortz / CRF
Chicago, IL 60607

Required Documentation:

  • All sponsors must send an inventory list to leah.stortz@jll.com

  • The Old Post Office cannot guarantee the arrival of packages without an inventory list or point of contact

  • Clearly label all packages with your company name and "Chicagoland Risk Forum"

Package Tracking:

  • We strongly recommend using shipping services that provide tracking numbers

  • Keep all tracking information accessible during the event

  • Contact your sponsorship coordinator with any shipping concerns prior to the event

Return Shipping Process

Preparing Items for Return:

  • All packages must be completely sealed and properly labeled

  • You must schedule pickup directly with your carrier

  • Use the same venue address and contact information as listed above

  • Clearly indicate your company as the return recipient on all labels

Carrier Services:

  • You are responsible for coordinating with your preferred shipping carrier

  • The venue does not provide return shipping materials or services

  • All items must be collected by the end of the day on September 24, 2026, unless special arrangements have been made

EVENT REGISTRATION PASSES

  • INSPIRE Sponsors (both Speaking and Branding): 3 complimentary event registration passes

  • CONNECT Sponsors: 2 complimentary event registration passes

Registration Process:

  • Email Mike Andersen (ChicagoRIMS@Gmail.com) the names of your complimentary registration passes and he will sign them up.

  • We encourage you to submit your registration names as soon as possible to ensure your team is included in all pre-event communications.

Important Notes:

  • Speaker slots count toward your complimentary registration total (e.g., if you have 3 speakers as an INSPIRE sponsor, all 3 complimentary passes are used for speakers)

  • Additional attendees beyond your complimentary limit: Purchase passes at the standard rate through our registration portal

  • Risk Managers attend free but must register in advance through the standard registration process

  • Non-risk management professionals (vendor staff, sales reps, etc.) require paid registration beyond your complimentary allocation

    *Example: INSPIRE sponsor with 3 speakers + 2 additional sales team members = 3 complimentary passes used for speakers + 2 paid registrations required for sales team

    If you have questions about registrations, please contact Mike Andersen at ChicagoRIMS@gmail.com

WHAT'S PROVIDED FOR YOUR SPONSORSHIP

INSPIRE SPEAKING Sponsors

  • Table space in the Library (an open room with long tables shared with other speaking sponsors)

  • Custom 8.5" x 11" acrylic table sign with your company logo

  • Pre-conference attendee list (delivered one week before the event)

  • Post-conference attendee list (delivered one week after the event)

  • 3 event registration passes (includes speakers)

  • Logo on ChicagolandRiskForum.org sponsor page

  • Logo featured in all email promotions and social media leading up to the event

  • Digital sponsor badges and social media graphics for your own promotional use

  • Logo on digital displays throughout the venue

  • Logo in printed event materials

  • Company recognition during opening/closing remarks

INSPIRE BRANDING Sponsors

  • Dedicated high-top table in the Telegram Lounge, the event's central networking hub

  • Table includes black cloth covering

  • Custom 8.5" x 11" acrylic table sign with your company logo

  • Pre-conference attendee list (delivered one week before the event)

  • Post-conference attendee list (delivered one week after the event)

  • 3 event registration passes

  • Logo on ChicagolandRiskForum.org sponsor page

  • Logo featured in all email promotions and social media leading up to the event

  • Digital sponsor badges and social media graphics for your own promotional use

  • Logo on digital displays throughout the venue

  • Logo in printed event materials

  • Company recognition during opening/closing remarks

CONNECT Sponsors

  • Dedicated high-top table in the Telegram Lounge, the event's central networking hub

  • Table includes black cloth covering

  • Custom 8.5" x 11" acrylic table sign with your company logo

  • Pre-conference attendee list (delivered one week before the event)

  • Post-conference attendee list (delivered one week after the event)

  • 2 event registration passes

  • Logo on ChicagolandRiskForum.org sponsor page

  • Logo featured in all email promotions and social media leading up to the event

  • Digital sponsor badges and social media graphics for your own promotional use

  • Logo on digital displays throughout the venue

  • Logo in printed event materials

  • Company recognition during opening/closing remarks

Important Notes:

    • Additional registrations: If you need additional event registration passes beyond those included with your sponsorship, they must be purchased separately

    • Pull-up banners: If your table space doesn't accommodate your banner, we will do our best to place it in a high-visibility area

    • Table space: High-top tables are approximately bar-height cocktail table size. Space for your materials, swag, and giveaways is limited—pack smart!

    • Power outlets: Power outlets are scattered throughout the venue. We cannot guarantee proximity to your table, so plan accordingly for any devices or displays.

    • Storage: Back-of-house storage is available for extra materials, but is not secured—please don't leave valuables unattended.

    • Lead collection: We encourage business card collection and face-to-face conversations. While we have an event app available, the best connections at CRF happen through direct engagement.

ADDITIONAL INFORMATION

Parking

  • Parking is available at 404 W. Harrison Street, Chicago, IL 60607

  • Ride-sharing drop-off is available at the main entrance on Van Buren Street

Wi-Fi Access

  • Wi-Fi will be provided at the event

  • Technical support will be available throughout the event

Meals & Refreshments

  • Continental breakfast: 8:00 AM - 9:00 AM

  • Lunch: 12:00 PM - 1:30 PM

  • Cocktail reception: 5:00 PM - 7:00 PM

SPONSOR RESPONSIBILITIES

  • Arrive during your designated setup time

  • Bring all necessary materials for your display

  • Provide your own signage within your designated area

  • Adhere to venue guidelines (no adhesives on walls)

  • Arrange for return shipping of your materials

LOGOS, BRANDING & MARKETING MATERIALS

  • All company logos should be submitted in high-resolution format

  • Email logos and speaker headshots to Show Manager Mike Andersen at ChicagoRIMS@Gmail.com

  • Logos will be used for:

    • Event signage

    • Digital materials

    • Event website

    • Mobile app

  • Submission deadline: August 1, 2026

Pull-Up Banners:

  • Sponsors are welcome to bring pull-up banners

  • If space near your table is limited, our team will place your banner in a high-visibility area

  • Please inform us in advance if you plan to bring a banner

IMPORTANT CONTACTS

Show Manager:
Mike Andersen
ChicagoRIMS@Gmail.com

Venue Coordinator:
Leah Stortz
leah.stortz@jll.com

Day-of-Event Contact:
Mike Andersen
ChicagoRIMS@Gmail.com

SPONSOR SETUP & BREAKDOWN

Setup Times

  • Sponsors: 7:00 AM - 7:45 AM day of show

Breakdown Times

  • All sponsors: 5:00 PM - 7:00 PM

  • All materials must be removed by 7:00 PM unless special arrangements have been made

PRE-EVENT CHECKLIST

  • Register all sponsor representatives using the complimentary pass link (deadline: August 15, 2026)

  • Submit company logo and speaker headshots to ChicagoRIMS@Gmail.com (deadline: August 1, 2026)

  • Prepare shipping labels and schedule delivery for September 21-23, 2026

  • Prepare and send inventory list to leah.stortz@jll.com

  • Arrange for return shipping from the venue

  • Inform event team if you plan to bring pull-up banners

  • Review your sponsorship benefits and plan accordingly